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MAINTENANCE MANAGER

JOB DESCRIPTION

The MAINTENANCE MANAGER is employed by, and is directed by the Board of Directors of the Knolls Village Townhouse Association.  This position is paid at an hourly rate and hours remain flexible during the calendar year depending on the needs of the community. The scope of this function will be outlined as follows:

RESPONSIBILITIES:

Performs duties and responsibilities as defined by the Board of Directors

1. Association Board
   1. Reports to the President or Board Designee (“Operations Representative”).
   2. Attends monthly Board and Quarterly Homeowner meetings. Participation at Board meetings is at the discretion of the President or Designee.
   3. Submits a written report to the board covering current projects and common property issues at the monthly meeting.
   4. Submits copies (2) of his request for payment of services rendered for approval by the President or Designee.  One copy provided to the Bookkeeper, and the second copy provided to the Board.  The Board copy will act as a project(s) oversight document subject to review by the Board.
2. Evaluation & Supervision of Common Property Maintenance
   1. Oversee performance of grounds contractors:
      1. Communicate with contractor supervisor regarding problem areas,
      2. Monitor and repair when able the overall functioning of sprinkler system; communicate problems to contract representative
      3. Coordinate with landscape consultant/contractor(s) on ground covers, pruning and trimming of trees/shrubs, removal/replacement of trees/shrubs, new plantings, landscaping requests of homeowners.
   2. Monitor and assess lighting, drainage, the location of electrical wiring, cable, piping, irrigation systems and make recommendations regarding these categories of maintenance to the Board and/or contractors,
   3. Maintain common area structures inclusive of bridges, signs, clubhouse, concrete walkways, stairs, and handrails,
   4. Assist Board in identifying prospective contractors, and make recommendations in the solicitation of bids for maintenance projects.  Monitors the performance of the awarded contractor in accordance to the contract agreement.  Obtains necessary permits if work is done internally.
   5. Oversee seasonal maintenance, to include:
      1. Winterization of facilities, the preparation for use, and the daily technical operations of swimming pool and tennis courts,
      2. Assist pool committee in interviewing, selection and orientation of pool manager and pool attendants. Provide maintenance instruction for staff when necessary,
      3. Direct and oversee snow removal operations according to contract.
3. Outside Agencies
   Contact and collect data from local, county, state or regional agencies with regard to information germane to association maintenance projects only.
4. Homeowners
   Respond to emergency calls via pager regarding only the common area to include sprinkler repair, drainage, damage to landscape, curbs and sidewalks, Reports questions, requests, complaints, suggestions of homeowners to the Board of Directors or appropriate committee, Maintenance Manager is not responsible for the following: individual townhouse maintenance, personal emergencies of homeowners, calling law enforcement on behalf of individual homeowners in civil issues, matters of vehicle parking , or the resolution of disputes between homeowners.