ARCHITECTURAL CONTROL COMMITTEE RESPONSIBILITIES

The Architectural Control Committee chairperson is appointed by and reports to the board according to Article IX, Section 1 of the bylaws. It is recommended the committee consist of 13 persons: chairperson, secretary, 11 members. Meetings are held on the third Monday of each month at 7:00 p.m. at the club house, or as established by the board.

COMMITTEE RESPONSIBILITIES: 

• Propose an annual budget. 
• Enforce Property Maintenance Rules and Regulations in compliance with covenants. 
  • Reference Covenants
    • Article VIII, Section 2: See that all improvements and alterations conform to and harmonize with existing surroundings. 
    • Section 3: To approve or disapprove all plans and requests within 30 days of submission. 
    • Section 5: Keep records of all applications submitted and what action taken. 
    • Article IX, Section 9.2: See that structures of each house is maintained in a neat and attractive manner. Upon the owner's failure, a notice is sent to the owner. 
    • Section 9.3: If the owner has not made the necessary repairs or changes by the specified date, legal counsel is retained for action. 

DUTIES : 

Chairperson

1. Preside at all committee meetings. 
2. Attend monthly board meetings and submit monthly report.
3. Submit recommendations to the board.
4. Respond to homeowner inquires and applications.
5. Prepare and send 6-month notice of non-compliance. 
6. Utilize the association attorney for non-compliance and other business, as authorized by the board.
7. Supervise mailing of painting notice to each filing at due date.

Secretary

1. Record minutes of monthly meetings.
2. Prepare correspondence, as directed by chairperson.
3. Mail inspectors' 30-day notices to homeowners in a timely manner.

Committee

1. Attend committee meeting
2. Inspect townhouse units every 30-60 days for compliance with rules and regulations.
3. Maintain chronological records of inspections of each unit.
4. Prepare inspection letter (30-day- notice) to unit owners of non-compliance with rules and regulations; forward letter to secretary for posting.
5. Follow up on inspection letter within 30 days and notify chairperson if compliance has not been met.
6. Review and update rules and regulations as needed.