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BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was held
on Tuesday, September 6, 2011 at the association clubhouse at 6:30 PM.
Present were Directors Dick Campbell, Barbara Stokes, Josh Lunde, Martin
Jepkes, Chris Foster and Joe Johnston; Committee Chairs Barbara Arnold,
Ilena Lea and Joy Stanton; and Manager Warren Deutsch. Joan Rowe was
present to record the proceedings.
A motion was made by Barbara Stokes and seconded by
Martin Jepkes to accept the August,
2011 financial statements as presented. The motion was passed.
Chris Foster made a motion to approve the minutes of
the August 2, 2011 board meeting as
written. The motion was seconded by Barbara Stokes and was passed.
Barbara Arnold, Architectural Control Committee, stated that there have been seven applications for changes approved since her last report, including roof replacements, fence and back gate replacement and installation of an air vent near the peak of a roof. The “ACC HOMEOWNER’S GUIDELINES” on the website need to be updated, especially as regards to roof replacement.
Joy Stanton, Clubhouse Committee, reported that there
were nine rentals of the clubhouse in August. After some discussion, the
damage deposit for use of the clubhouse will remain as it has been: one
check for $200.00.
Josh Lunde, Website Manager, stated that the July minutes, the July
balance sheet, the August
newsletter and the September board meeting agenda have been added to the
website. Josh will
update the ACC guidelines when changes have been made and approved.
Harold Arnold will be
listed on the website as chair of the “Paint Committee”, a sub-committee
under the Architectural
Control Committee.
The Labor Day picnic was a success. The newsletter will be issued
monthly. Peggy Donegan will take over as the editor in October. The pool
will remain open until Sunday, September 11th.
Josh Lunde, Treasurer, reported that the balance in the reserve fund is $460,734.00 and the painting fund balance is $30,585.00. The next CD is due on September 28th. At that time a $100,000.00 CD will be purchased for one year.
Warren Deutsch, Maintenance Manager, reported that the
sewer cleaning has been completed. A
few of the lines should be video inspected due to debris found in them.
The cost would be $150.00 per hour. A reminder will be placed in the
next newsletter regarding debris disposed of in the sewer. The sidewalk
replacement project has been completed. There are a few areas where the
work did not meet the specifications. Some corrections have been made
and further corrections, discounting of the cost of the project or
possibly an extended warranty will be discussed prior to payment. The
Board decided to let Warren make the decision on the remedy of the
concrete issues. The new fence on the southeast side of the complex
should be stained. Kevin Keefe would charge $175.00 per side, plus
materials. Stain and materials from Kwal Paint would be about $325.00.
Kevin has also offered at no charge, 10 gallons of stain that was given
to him. If the stain color is acceptable the cost of materials may be
reduced to $50.00 per side. The association would have to pay workers’
comp premium for the amount paid to Kevin.
A motion was made by Barbara Stokes and seconded by
Joe Johnston to authorize spending
up to $500.00 for the staining of the southeast fence (cost to include
workers’ comp insurance
for Kevin Keefe). The motion was passed.
Dick Campbell, Peggy Donegan and Joan Rowe will merge
the rental agreement files and prepare association records for
shredding.
Legal advice will be sought for options to regulate skate boarding on the driveways and sidewalks in the complex.
There being no further business, the meeting was adjourned.