(Sub Menu)



BOARD OF DIRECTORS’ QUARTERLY MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A quarterly meeting of the Knolls Village Townhouse Association was held on Tuesday, July 5, 2011 at the association clubhouse at 6:30 PM. Present were Directors Dick Campbell, Barbara Stokes, Peggy Donegan, Martin Jepkes and Chris Foster; Committee Chairs Barbara Arnold, Ilena Lea and Joy Stanton; Pool Manager Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. There were four homeowners present at the meeting.

A motion was made by Chris Foster and seconded by Barbara Stokes to accept the June, 2011 financial statements as presented. The motion was passed.

Martin Jepkes made a motion to approve the minutes of the June 7, 2011 board meeting as
written. The motion was seconded by Barbara Stokes and was passed.

An e-mailed report from Josh Lunde, Website Manager, stated that the following have been posted to the website: 2010 Audit report; May, 2011 minutes; February through June, 2011 newsletters.

Also, from Josh Lunde was the treasurer’s report. The reserve fund balance is $444,595.00 and the paint fund balance is $19,365.00. The CD due on June 30th was rolled over and the next CD is due July 12th.

Barbara Stokes, reporting for the Hospitality Committee, stated that the next event is the ice cream social at the pool on July 10th from 2–4pm. A coffee at the clubhouse will be held at 9am on August 20th and the Labor Day picnic is scheduled for September 5th from 4-6pm.

Ilena Lea and Joy Stanton, Clubhouse Committee, reported that there were 4 reservations of the
clubhouse in June. A general cleaning is scheduled for July 15th. It was stated that homeowners
using the clubhouse will be given more details of what is expected of them to have their deposit
returned. An estimate will be sought for cleaning the carpet and applying a stain resistant treatment.

A report from Marianne Mishoe stated that there are about 25 regular tennis players.

Barbara Arnold, Architectural Control Committee, stated that there were 4 applications for
improvements in June. Four non-compliance letters were given to the Board for action. An article will be placed in the newsletter stating that window air conditioners may be placed in windows after May 1st and removed by October 15th. ACC applications will be revised to include a start date for projects and the 30-day committee response for application approval will be removed. The committee will meet every other month. Barbara Arnold and Dick Campbell will be accessing the condition of the roofs in the complex and notifying homeowners whose roofs need to be looked at by professionals.

Jean Oatman, Pool Manager, reported that there have been some problems at the pool regarding
pets and alcohol. The fencing around the pool should be checked for termites. Events for kids may be planned for the morning of Labor Day.

Warren Deutsch, Maintenance Manager, recommended that a sprinkler system zone replacement
program will reduce maintenance costs and potentially save water. He presented a bid from Blade Runners for replacement of zones D 2, 3, 4 and 5 located in front and along the south side of 2451-91 East Geddes Avenue. This includes replacement of valves, piping and heads. Warren also recommended that an additional staff member be hired for summer maintenance.

A motion was made by Barbara Stokes and seconded by Chris Foster to accept the bid from Blade Runners to replace zones D 2, 3, 4 and 5. The motion was passed.

The Board approved the request for the hiring of an additional staff member for summer
maintenance.

A date for purging the files for current rental agreements will be set for September. There was
nothing new from CenCON to report. The water aerobics class will not be opened to non-residents. Temporary parking areas are not to be used for the storage of vehicles. Issues between neighbors are not the responsibility of the Association.

There being no further business, the meeting was adjourned.