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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was
held on Tuesday, March 1, 2011 at the association clubhouse at 6:30 PM.
Present were Directors Dick Campbell, Barbara Stokes, Peggy Donegan,
Martin Jepkes and Chris Foster; Committee Chairs Barbara Arnold, Harold
Arnold, Ilena Lea, Joy Stanton, Linda Fletcher, Kathleen Sutton; Pool
Manager Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present
to record the proceedings.
Chris Foster made a motion to approve the minutes of the February 1,
2011 board meeting as
written. The motion was seconded by Peggy Donegan and was passed.
A motion was made by Barbara Stokes and seconded by Martin Jepkes to
accept the January,
2011 and February, 2011 financial statements as presented. The motion
was passed.
An e-mail from Josh Lunde, Web-site Manager, stated that the January,
2011 minutes and this
meeting’s agenda have been posted to the web-site.
The idea of having an informal, monthly Saturday morning coffee at the clubhouse will be discussed at the next meeting of the Hospitality Committee.
Ilena Lea, Clubhouse Committee, reported that there were nine uses of the clubhouse in February. Some of the blinds in the clubhouse are being repaired. A new stove will be installed tomorrow and a five year warranty is being purchased for the stove.
Jean Oatman, Pool Manager, will be purchasing a couple of new deck
chairs. The condition of the paint used on the small pool after last
season will be checked prior to painting the large pool. Staffing
decisions for this season will be discussed with Joe Johnston before the
April meeting.
Barbara Arnold, Architectural Control Committee, stated that there were no applications for charges since the last meeting. The committee would like input from the board for procedures regarding homeowners that make changes without approval from the committee.
Harold Arnold, Paint Committee, stated that 62 units will be painted this year, beginning around April 1st. Power washing and prep work will begin prior to the first, weather permitting. The committee could use additional members.
An e-mail from Josh Lunde, Treasurer, reported that the reserve fund
balance is $474,395.00 and the paint fund balance is $53,655.00.
Warren Deutsch, Maintenance Manager, presented a proposal for
mid-summer pruning from Rushton Tree Service. The projects that have
been completed or are in progress include: pruning and shearing of trees
and shrubs; cutting dried perennials; raking and general cleanup; and
snow removal and sanding. Space has been prepared in the clubhouse for
the new stove.
A motion was made by Chris Foster to accept the proposal from Ruston
Tree Service for
mid-summer shearing and pruning. The motion was seconded by Barbara
Stokes and was passed.
The finalized letter to off-site owners will be mailed in April or May. Dick Campbell reported on his meeting with the Association attorney, Mark Payne. The deadline for registering HOA’s with the state has been extended to 12/31/11.
The Board reviewed the audited financial statement that was e-mailed
to them and Martin
Jepkes made a motion to accept the report. The motion was seconded by
Chris Foster and it
was passed.
Barbara Stokes made a motion to accept the proposal from Michele
Giometti to audit the
financial records for 2011 and prepare the association’s tax returns.
The motion was seconded by Peggy Donegan and was passed.
There being no further business, the meeting was adjourned.