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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was held on Tuesday, June 1, 2010 at the association clubhouse at 6:30 PM. Present were Directors Loren Rohl, Barbara Stokes, Martin Jepkes, Josh Lunde and Joe Johnston; Committee Chairs Fred Langford and Barbara Arnold; Pool Manager Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. Also, present were Harold Arnold and Don Boyson.
Josh Lunde made a motion to accept the May, 2010 financial statements as presented. Barbara Stokes seconded the motion and it was passed.
A motion was made by Martin Jepkes and seconded by Barbara Stokes to approve the minutes of the May 4, 2010 meeting as written. The motion was passed.
Fred Langford, Web-site Manager, stated that the April balance sheet, May minutes, May newsletter and the June meeting agenda have been added to the web-site. The statistics generator on the web-site will be shut down until a problem with it can be diagnosed.
Barbara Stokes, reporting for the Special Events Committee, stated that a coffee will be held on Saturday, June 5th from 9:30 am – 11:30 am. The next event will be the ice cream social on July 18th.
Barbara Arnold, Architectural Control Committee, reported that a response has been received from Royal Crest Diary regarding the coolers on the front porches. The wooden boxes should have been replaced by the end of May. The committee currently has no outstanding 90-day notices.
An e-mailed Treasurer’s report from Doug Hall stated that the reserve fund balance is $448,406.00 and the paint fund balance is $29,289.00. The large amount in the money market portion of the reserve fund will be invested in 6, 12 and 18 month bank CD’s.
A motion was made by Barbara Stokes and seconded by Martin Jepkes to transfer money from the painting fund to the reserve fund to repay a loan to the paint fund. The motion was passed.
Warren Deutsch, Maintenance Manager, reviewed a revised bid from LaFarge North America for asphalt and concrete work. Warren asked the Board to consider painting the swimming pool this fall because of the condition of the paint. The pool was last painting in the fall of 2006. Also, eventually the pool deck will need to be replaced.
Joe Johnston made a motion to contract with LaFarge North America for asphalt and concrete work, including replacement of two asphalt driveways and some concrete projects. The motion was seconded by Martin Jepkes and was passed.
A motion was made by Martin Jepkes and seconded by Joe Johnston to reimburse a homeowner the requested amount for damages in the basement from a waterline. The motion was passed.
The pool rules are being amended and will be reviewed at the next Board meeting.
The Association is required to adopt a reserve study policy by July 1, 2010. A form was completed at the meeting and will be sent to the association attorney to draft a policy.
There being no further business, the meeting was adjourned.