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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was held on Tuesday, December 1, 2009 at the association clubhouse at 6:30 PM. Present were Directors Dick Campbell, Barbara Stokes, Doug Hall, and Martin Jepkes; Committee Chairs Fred Langford, Ann Kingery and Joy Stanton; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings.
A motion was made by Doug Hall and seconded by Barbara Stokes to accept the financial statements for November, 2009 as presented. The motion was passed.
Barbara Stokes made a motion to approve the minutes of the November 3, 2009 board meeting as written. The motion was seconded by Martin Jepkes and was passed.
A motion was made by Barbara Stokes and seconded by Doug Hall to approve the contract from Joan Rowe for bookkeeping services for 2010. The motion was passed.
Fred Langford, Web-site Manager, stated that the November newsletter, October minutes, October balance sheet and this meeting’s agenda have been added to the web-site. The conversion of the web-site has been completed and the domain name has been extended for two years. Fred stated that the committee pages on the site need some improvement.
Ann Kingery, Special Events Committee, reported that the holiday party will be held at the clubhouse on December 12th.
Joy Stanton, Clubhouse Committee, stated that there were 20 uses of the clubhouse in November. The capacity of the clubhouse is 25 – 30.
Dick Campbell reported that Joe Johnston will chair the pool and tennis committees for next season. The net at the tennis courts have been repaired. Dick also stated that the Architectural Control Committee reports that repair letters have been sent to owners for the next painting cycle. Barbara Arnold has volunteered to fill the vacancy on the committee. The deadline for the next newsletter is Friday, December 4th.
Doug Hall, Treasurer, reported that the total of the reserve fund is $395,792.00 and the painting fund balance is $50,526.00.
Warren Deutsch, Maintenance Manager, stated that the November projects include snow removal; leaf collection and storm damage clean up. Also, trees and shrubs have been limbed up and handrails have been installed and replaced in some areas. Warren would like to extend the fenced storage area behind the shed. Warren is working with Xcel Energy and the City of Centennial to relocate the street light in the tree at South Knolls Way and South University. A wooden barrier will be installed at the corner of South Knolls Way and So University.
A motion was made by Barbara Stokes and seconded by Martin Jepkes to retain Michele Giometti to audit the books for the year ending December 31, 2009 and prepare the association tax returns. The motion was passed.
Doug Hall made a motion to transfer any excess income from operations to the reserve account for the year ending December 31, 2009. Martin Jepkes seconded the motion and it was passed.
There being no further business, the meeting was adjourned.