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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was held on Tuesday, October 6, 2009 at the association clubhouse at 6:30 PM. Present were Directors Dick Campbell, Barbara Stokes, Josh Lunde and Rick Olson; Committee Chairs Fred Langford, Ann Kingery, Don Boyson and Joy Stanton; Pool Manager Jean Oatman and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. Also present at the meeting were 11 homeowners.
A motion was made by Barbara Stokes and seconded by Rick Olson to accept the financial statements for September, 2009 as presented. The motion was passed.
Rick Olson made a motion to approve the minutes of the September 1, 2009 board meeting as written. The motion was seconded by Josh Lunde and was passed.
It was stated that the annual meeting will be held on Tuesday, October 13th at 7:30 pm.
Fred Langford, Web-site Manager, reported that the September newsletter, the July and August minutes, the August balance sheet and this meeting’s agenda have been posted to the web-site. Fred has placed 284 files on the new web-site and has180 files remaining to be transferred.
Ann Kingery, Special Events Committee, stated that the barbecue was a success. Ann stated that the committee is considering hosting a holiday party at the clubhouse in December.
Joy Stanton, Clubhouse Committee, reported that there were 18 uses of the clubhouse in September. The committee would like to have the clubhouse carpet and upholstery cleaned. The budget for the clubhouse includes this deep cleaning. The Board later suggested that the carpet should only be spot cleaned. It was also suggested that the committee cash the deposit checks for use of the clubhouse and refund the deposit only after the clubhouse is cleaned by the user and inspected for damage.
Jean Oatman, Pool Manager, presented a written report to the Board summarizing the activities at the pool this season. Jean recommended that the area above the tiles in the large pool should be re-grouted, the umbrella stands should be replaced with more substantial ones, and the heat exchanger in the small pool should be checked. Also the showers and restrooms need some minor repairs.
Dick Campbell reported that a net at the tennis courts is in need of repair.
Don Boyson, Architectural Control Committee, stated that the committee will have its last meeting of the year in October and resume meetings in February, 2010. The committee is fully staffed and has had good responses to its ninety-day notices. Some of the issues with outdoor storage, broken fences, etc. are also City of Centennial code violations. Don also gave the board the paint contract from Real Painting for the next paint cycle in the spring of 2010.
Homeowners Forum
Issues presented by the homeowners present included: disposal of materials on the driveways; greenbelts; unsupervised children around South Columbine Way and East Fremont Court; problems with rude and threatening neighbors; protection from traffic accidents at South Knolls Way and University. A petition, signed by 123 homeowners, was presented to the board regarding the removal of all the cottonwood trees in the area. The petition requested changes in the tree removal policy of the association: seek input from residents in the area of the tree to be removed; have proof of disease or the cost effectiveness of the removal of a tree; plant a substantial replacement tree several years before the removal of a tree. The Board will consider these suggestions.
A written report from Doug Hall, Treasurer, stated that the balance in the reserve fund is $418,088.00 and the paint fund balance is $39,306.00.
Warren Deutsch, Maintenance Manager, reported that the asphalt projects went well. Because of blowing leaves, only one application of seal-coating was done. Warren will look into possible solutions for the protection of the unit at South Knolls Way and University. There is also a tree in the area that is obstructing a pole light. Warren presented a contract for snow removal from Blade Runners. The prices are unchanged from 2008.
A motion was made by Barbara Stokes and seconded by Josh Lunde to contract with Blade Runners for snow removal for the 2009/2010 season. The motion was passed.
Rick Olson made a motion to approve the purchase of a new copy machine. Josh Lunde seconded the motion and it was passed.
The two candidates for the position of directors on the Board of Directors are: Barbara Stokes and Martin Jepkes.
The proposed budget for 2010 was presented and was approved to be presented to the homeowners at the annual meeting next week.
A motion was made by Josh Lunde to approve the painting contract from Real Painting for the next cycle of painting in the spring of 2010. The motion was seconded by Rick Olson and was passed.
There being no further business, the meeting was adjourned.