RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ QUARTERLY MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A quarterly meeting of the Knolls Village Townhouse Association was held on Tuesday, July 7, 2009 at the association clubhouse at 6:30 PM. Present were Directors Loren Rohl, Dick Campbell, Doug Hall, Barbara Stokes, Josh Lunde, Joe Johnston and Rick Olson; Committee Chairs Ann Kingery, Fred Langford and Don Boyson; Pool Manager Jean Oatman and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. There were seven homeowners also present at the meeting.

Doug Hall made a motion to approve the minutes of the June 2, 2009 board meeting as written. The motion was seconded by Dick Campbell and was passed.

A motion was made by Barbara Stokes and seconded by Josh Lunde to accept the financial statements for June, 2009 as presented. The motion was passed.

Fred Langford, Web-Site Manager, reported that the May minutes, June newsletter, May balance sheet and the agenda for this meeting were posted to the web-site. The site is in the process of being changed from the FrontPage format to a standard web site format.

Ann Kingery, Special Events Committee, stated that the next event will be the ice cream social on July 26th from 2 to 4 pm. Ann also stated that the same catering company will be used for the Labor Day event.

An e-mail from Linda Fletcher, Clubhouse Committee, reported nine reservations of the clubhouse in June.

Dick Campbell reported that a new heat exchanger was installed in the pool boiler and a new entrance gate was installed. There have been a number of nuisances reported at the tennis courts.

Don Boyson, Architectural Control Committee, stated that there were nine requests in June. The committee has been getting a good response from homeowners that have been sent 90-day notices. The committee would like to have feedback from the Board on action taken by the Board after they have contacted homeowners who did not respond to 90-day notices. The Committee also requested a ruling on the placement of “For Sale” and “For Rent” signs. Don also reported that there are only three original garage doors left in the complex. A listing of all addresses and colors of the association units in each of the six painting cycles was presented and will be posted to the web-site.

Doug Hall, Treasurer, stated that the reserve fund balance is $390,843.00 and the painting fund balance is $22,478.00. Four CD’s of $50,000.00 each have been purchased with maturity dates laddered for six, nine, twelve and eighteen months.

Warren Deutsch, Maintenance Manager, reported on the June projects. The shearing and pruning project is scheduled to begin on Monday, July 13th. Warren stated that there are four asphalt projects that need to be considered: asphalt replacement, surface patching, crack filling and seal coating, totaling approximately $40,000.00. Loren Rohl stated that he would update the financial trend report to determine the impact of this additional work on the reserve fund balance. Bids will be sought after a review of the report by the Board.

The Board members walked the complex on June 13th to assess areas that need to be addressed.
The placement of “For Sale” and “For Rent” signs is covered in the covenants of the association. The Board supports to covenants in regard to the placement of signs.

A letter from the Board regarding the feeding of wildlife will be in the next issue of the newsletter.

Homeowners Forum
A homeowner was concerned that the fronts of individual units in a row have differing ground cover materials.

There being no further business, the meeting was adjourned.

The Board conducted an executive session after the regular meeting.