RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A regular meeting of the Knolls Village Townhouse Association was held on Tuesday, September 2, 2008 at the association clubhouse at 6:30 PM. Present were directors Loren Rohl, Doug Hall, Cheryl Scher, Dick Campbell, Don Rothschild, Barbara Stokes and Rick Olson; Committee Chairs Fred Langford, Joy Stanton, Don Boyson and Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. Also present were: Board candidates Josh Lunde and Joe Johnston; and homeowner Ann Kingery.

A motion was made by Barbara Stokes and seconded by Don Rothschild to accept the financial statements as presented. The motion was passed.

Don Rothschild made a motion to approve the minutes of the August 5, 2008 meeting as written. The motion was seconded by Dick Campbell and was passed.

Fred Langford, Web-site Manager, stated that the July minutes, July balance sheet, August newsletter and the September meeting agenda have been posted to the web-site. A Paint Colors Guide has been posted on the web-site.

It was stated that the Labor Day picnic was a success.

Joy Stanton, Clubhouse Committee, reported that there were 17 uses of the clubhouse in August. The committee will be chaired by three people serving for four months each. Joy will serve from August through December. Ilena Lea will chair from January through April and Linda Fletcher will serve from May through July. This information and telephone numbers will be posted on the web-site and published in the newsletter.

Jean Oatman, Pool Manager, stated that new umbrellas will be needed for next season. The pool will close on September 6th. Jean reported that 55 people attended the Labor Day swim races. It was suggested that next season signs be posted when there is a party booked in the clubhouse that will also be using the pool.

Don Boyson, Architectural Control Committee, presented a roster of committee members for approval by the Board. Don also presented the painting contract for the 2009 painting of 63 units.

Don Rothschild made a motion to approve the members of the Architectural Control Committee, as presented by the chair of the committee. Dick Campbell seconded the motion and it was passed.

A motion was made by Rick Olson and seconded by Dick Campbell to approve the contract from Real Painting to paint 63 units. The painting will start in early March, 2009 and take 4 to 6 weeks. The motion passed with Doug Hall abstaining, Cheryl Scher opposed and Don Rothschild wanting more time to review the contract.

Ann Kingery presented a letter to the Board regarding the parking of maintenance vehicles. The Board was introduced to the Board candidates, Josh Lunde and Joe Johnston. There will be a coffee to meet the candidates on October 4th in the clubhouse at 10:00 am.

Doug Hall, Treasurer, reported that the reserve fund balance is $373,906.00 and the painting fund balance is $22,935.00. The money from the CD’s that matured in August will be invested in two T-bills for $50,000.00 each. Doug thanked Bob Evans, Don Rothschild and Steve Snyder for their help in preparing a preliminary budget for 2009.

Warren Deutsch, Maintenance Manager, stated that the landscaping of the juniper removal areas is about 75% completed. A pine tree that suddenly died will be removed and the stump grinded by Rushton Tree Service. Repairs to the sprinkler system are on-going. A contract from Blade Runners for snow removal for the 2008-2009 season was presented. The prices remain the same as last season, except for an increase in the hourly rate for hand shoveling. Warren was asked to check if the price for hand shoveling for any storms in 2008 would be at the old rate.

Barbara Stokes stated that she has met with Neil from Prairie Eden and that the new landscaping is doing well and the contractor will replace plants where needed. There will be a follow up meeting on September 20th or 27th.

A motion was made by Doug Hall and seconded by Dick Campbell to accept the revised Pet Policy. The motion was passed with Don Rothschild abstaining and Cheryl Scher voting no.

A preliminary budget for 2009 was presented by Doug Hall. Some changes will be made and the Board will review and approve the budget at the October 7th business meeting. The approved budget will be presented to the homeowners at the annual meeting on October 14th.

A letter from a homeowner requesting handicap access from the parking areas was presented. More information will be needed by the Board before the issue can be addressed.

There being no further business, the meeting was adjourned.