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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
The regular meeting of the Knolls Village Townhouse Association was held on Tuesday, December 4, 2007 at the association clubhouse at 7:00 PM. Present were directors Loren Rohl, Barbara Stokes, Cheryl Scher, Don Rothschild, Dick Campbell, Richard Olson and Doug Hall; Committee Chairs Fred Langford, Marilyn Heinle, Harold Arnold and Don Boyson; and Maintenance Manager Warren Deutsch. Joan Rowe was present to record the proceedings. Ann Eastridge was also present at the meeting.
A motion was made by Don Rothschild and seconded by Dick Campbell to accept the financial statements as presented. The motion was passed.
Dick Campbell made a motion to approve the minutes of the November 6, 2007 meeting as written. Rick Olson seconded the motion and it was passed.
Fred Langford, Web-Site Manager, stated that the balance sheet for October, the November newsletter and the December meeting agenda are on the web-site.
Marilyn Heinle, Hospitality Committee, stated that there were two responses to the call for a new chair of the committee. Nan Mathews is interested in handling the garage sale and Ann Eastridge is interested in chairing the committee. Marilyn and Ann will co-chair the committee for a while.
Harold Arnold, reporting for the Clubhouse Committee, asked that the old file cabinet and the trees in the clubhouse be sold or donated. It was decided that these items would be put in the next garage sale.
Don Boyson, Architectural Control Committee, reported that 3 90-day letters had been sent. Two have expired and require Board action. The committee has approved nine requests, mostly for window replacement. The committee is fully staffed at this time.
Harold Arnold, Newsletter Editor, stated hat Kathy Quirk and Ann Eastridge will be co-editors of the newsletter. Nan Mathews and Ilena Lea will also be on staff. The Christmas party will be held on December 8th at 5:30 pm in the clubhouse. The next quarterly meeting of the Board of Directors will be held on January 8, 2008 at 6:30 pm. Cheryl Scher will make a report to the newsletter staff after each Board meeting.
Doug Hall, Treasurer, stated that the reserve funds total $362,568.00 and the painting fund totals $64,456.00.
A motion was made by Doug Hall and seconded by Don Rothschild to transfer excess operating funds for 2007 to the reserve fund. The motion was passed.
Warren Deutsch, Maintenance Manager, reported that all requests for juniper removal have been completed. It had been requested that the carpet in the clubhouse be stretched. I was determined, based on estimates, that stretching the carpet was not cost effective. Warren has been checking on the units whose water consumption is high. Warren presented a new service agreement with Waste Management.
Don Rothschild made a motion to renew the service agreement for trash removal with Waste Management for the next three years. Dick Campbell seconded the motion and it was passed.
Barbara Stokes, Landscape Committee, reported that plans have been received from Five Star Garden Service. The committee has also met with Neil Hanson from Prairie Eden Designs. A meeting with another landscape design firm is also scheduled. The committee presented a proposed rule regarding landscaping on common grounds.
Barbara Stokes made a motion to accept the contract from Blade Runners for snow removal for the 2007 / 2008 snow season. The motion was seconded by Don Rothschild and was passed.
A motion was made by Don Rothschild and seconded by Barbara Stokes to retain Bill Omeron to audit the books for 2007 and prepare the tax returns. The motion was passed.
Dick Campbell made a motion to approve the contract from Joan Rowe for bookkeeping services for 2008. Don Rothschild seconded the motion and it was passed.
A discussion of the clubhouse reservation form was tabled until the request for changes can be clarified by the clubhouse committee. Board members were asked to review the rental policy and explore enforcement procedures.
There being no further business, the meeting was adjourned.