RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ QUARTERLY MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A quarterly meeting of the Knolls Village Townhouse Association was held on Tuesday, July 3, 2007 at the association clubhouse at 6:30 PM. Present were directors Barbara Arnold, Cheryl Scher, Dick Campbell, Don Rothschild, Richard Olson, Barbara Stokes and Loren Rohl; Committee Chairs Harold Arnold, Marilyn Heinle, Ilena Lea, Linda Fletcher and Fred Langford; Pool Manager Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. There were also two residents present at the meeting.

A motion was made by Don Rothschild and seconded by Dick Campbell to accept the financial statements, as presented. The motion was passed.

Dick Campbell made a motion to approve the minutes of the June 5, 2007 meeting as written. The motion was seconded by Richard Olson and was passed.

Fred Langford, Web-Site Manager, stated that the May minutes, May balance sheet, June newsletter and July meeting agenda have been posted on the web-site. A new page listing all of the motions since the beginning of 2005 was added to the web-site.

Ilene Lea, Clubhouse Committee, reported that there were 12 usages of the clubhouse in June. The air conditioning is not working properly. The air conditioning units are still under warranty and will be repaired.

Dick Campbell, Pool & Tennis Committee, stated that there have been requests for a second adult swim time in the afternoon. Effective immediately, the added adult swim time will be from 4:00 pm to 4:30 pm. The new schedule will be printed in the newsletter. There has been increased use of the tennis courts.

Marilyn Heinle, Hospitality Committee, reported that the ice cream social will be held on July 22nd and that a clown has been hired for the event.

Richard Olson, reporting for the Architectural Control Committee, stated that about 10 non-compliance letters have been sent to homeowners.

Harold Arnold, Newsletter Editor, requested that because the newsletter is on the web-site and because of the cost of mailing, the newsletter no longer be mailed to off-site owners. The Board decided that a separate notice should be placed in the next issue of the newsletter asking off-site owners who wish to continue receiving the newsletter by mail to contact the Association by e-mail, phone or in writing.

Barbara Arnold, Treasurer, stated that the balance in the reserve fund is $390,886.00 and the balance in the painting fund is $38,791.00. The cost of copying and mailing a complete set to each homeowner of the 8 policies for conducting business adopted by the Board would be approximately $1,300.00. These policies will be on the web-site and can be downloaded and printed by any owner who wants a copy. The Board was in agreement that a notice will be printed in the next newsletter stating that a copy will be mailed to homeowners who request it.

Warren Deutsch, Maintenance Manager, reported that a finalized bid for asphalt work should be received from Metro Pavers by July 17th and that Metro Pavers may try to work some concrete work into their schedule. Warren was asked to get pricing from Metro Pavers for crack-filling and seal coating. The new landscaping company has not been performing as well as was expected but improvements are being made. The juniper removal project has been on hold, but Warren will be meeting with Rushton Tree Service to discuss options for removal and, or, disposal. Some removal will be necessary prior to the painting that is to begin in August. The address numbers on the clubhouse will be moved and darkened and the address will also be placed on the mail box in the parking area.

In the homeowners’ forum, Ann Kingery stated her concern regarding the parking in her area. She requested that the Board consider sending a letter to owners asking them to park their cars in the garages. She also suggested that the parking areas in the alleys be lined so the maximum number of cars could park there.

The maintenance building has been installed and a concrete ramp may be included with the concrete work. The Board has completed three walks of the property and will be making a list of issues to be addressed. A list will be made of recommended plants and shrubs. A planning meeting will be held on August 9th at 6:30 pm.

Parking issues will be added to the old business for the August meeting.

There being no further business, the meeting was adjourned.