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RECORD OF PROCEEDINGS
BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION
A regular meeting of the Knolls Village Townhouse Association was held on Tuesday, May 1, 2007 at the association clubhouse at 6:30 PM. Present were directors Loren Rohl, Barbara Arnold, Cheryl Scher, Dick Campbell, Don Rothschild, Richard Olson and Barbara Stokes; Committee Chairs Harold Arnold, Don Boyson and Marilyn Heinle; Pool Manager Jean Oatman; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. There was also one resident present at the meeting.
A motion was made by Barbara Arnold and seconded by Cheryl Scher to accept the financials, as presented. The motion was passed.
Don Rothschild made a motion to approve the minutes of the April 3, 2007 meeting as written. The motion was seconded by Dick Campbell and was passed.
An e-mail report from Fred Langford, Web-Site Manager, stated that the trash pick-up schedule has been added to the web-site. The March minutes, April newsletter and the May meeting agenda have also been placed on the site.
Marilyn Heinle, Hospitality Committee, reported that the coffee is scheduled for May 12th from 9:00 – 11:00 am at the clubhouse. The ice cream social will be held on July 22nd.
A request was presented from Ilena Lea, Clubhouse Committee, to have the windows in the clubhouse washed. The clubhouse was used 14 times in April.
A motion was made by Barbara Arnold and seconded by Richard Olson to spend $50.00 to have the clubhouse windows washed.
Dick Campbell, Pool Committee, stated that the pool will open on Friday, May 25th. Some new table and chairs have been purchased. Warren Deutsch stated that the wrong pump was sent for the pool. The new one should be here this week and should take about 3 hours to install.
Don Boyson, Architectural Control Committee, reported that of the 124 units to be painted this year, 50 are in need of repair and the letters will be sent this week. Twenty 90-day compliance letters have been sent. An article for the newsletter will state that no wrought iron gates will be allowed, no holes in the gates will be permitted and items on porches must be in good condition.
Harold Arnold, Newsletter Editor, reported that the deadline for the next issue is May 5th.
Barbara Arnold, Treasurer, stated that the balance in the reserve fund is $372,464.00 and the painting fund balance is $27,358.00.
Warren Deutsch, Maintenance Manger, reported that tree planting and landscape improvements are continuing. The focus of work for the next few weeks will be opening the pool and the start-up of the sprinkler system. In response to the question regarding homeowners who wish to make changes or plant in the common area around their homes, the Board stated that plans should be submitted by the homeowner and the Board will look at each set of plans, until a landscaping policy is written.
Barbara Stokes made a motion to approve $3,000.00 for replacement trees and shrubs. The motion was seconded by Dick Campbell and was passed.
Juniper removal is on-going and an outside contractor may be hired. The landscape contractor will be mowing on Wednesdays and Thursdays. Some bare areas have been seeded and sod may be used in other areas.
The resident present at the meeting stated that the address numbers on the clubhouse are not readable from the street. She also asked if the residents could have more notice of the garage sale dates and maybe the sales could be later in the year.
The Board is still working on compliance with SB 05-100 and SB 06-89 and hopes to have the work completed at a special meeting on May 19th. Bids will be sought for the asphalt and concrete work for this year. Pool personnel wages were set for the season.
Cheryl Scher stated that about 25 homes participated in the community garage sale.
A maintenance storage building (10’ x 12’) was proposed and would be located at the end of the second driveway on South Columbine Way against the University fence. A motion was made by Richard Olson and seconded by Barbara Stokes to spend up to $3,000.00 for a maintenance storage building. The motion was passed.
Barbara Arnold made a motion to eliminate the inter-fund balance at 12/31/06 except for the $10,627.00 still owed to the reserve fund from the painting fund. Don Rothschild seconded the motion and it was passed.
A motion was made by Barbara Arnold and seconded by Dick Campbell to write off balances of $5.00 or less after the owner has been notified and does not respond. The motion was passed.
The issue of community parking was tabled until the next Board meeting.
There being no further business, the meeting was adjourned.