Minutes, August 6, 2002

BOARD OF DIRECTORS’ REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A regular meeting of The Knolls Village Townhouse Association was held on Tuesday, August 6, 2002 at the association clubhouse at 7:00 PM.  Present were Directors Bob Evans, Dick Stokes, Don Rothschild, Lorraine Black, Fred Langford, Jack Buckwalter and Steve Pirazzi;  and Manager Warren Deutsch.  Joan Rowe was present to record the proceedings.

A motion was made by Don Rothschild and seconded by Lorraine Black to accept the financial statements, as presented.  A motion was made by Don Rothschild and seconded by Fred Langford to pay the association’s bills.  Both motions were passed.

Don Rothschild made a motion to approve the minutes of the July 2, 2002 meeting, as amended and the Record of Motions of the July 2, 2002  meeting, as amended.  The motion was seconded by Lorraine Black and was passed.  Amendment:  delete paragraph regarding the RFP from the July 2, 2002 minutes.

Bob Evans, reporting for the Architectural Control Committee, stated that 42 6-month notices were sent in January, 2002.  The policy regarding 6-month notices remains in place.

A written report was presented from Marilyn Heinle, Hospitality/Clubhouse Committee, stating that a potluck was held on July 21st.  She also reported that the Labor Day picnic will be catered by Bennett’s Barbecue.  Flyers will be sent by mid-August.Terra Pickett is resigning as co-chair of the committee.

Lorraine Black reported for the Recreation Committee and stated that Ron Brazda is organizing the records of the committee and will help with the registration for next year.

Warren Deutsch reported that a cover for the gazebo in the pool area would cost $443.50 or $628.50  depending on the materials used.  Warren will get samples of each material before the Board considers this option for covering the gazebo.  A winter cover for the small pool would cost $397.20.  Some trees have been planted, but stocks of trees have been depleted this year.  The Board asked Warren to purchase a few ornamental trees.  The sprinkler system checks are now being done by Harold Arnold and this should save the association money from the contract with American Civil Constructors.

A motion was made by Lorraine Black and seconded by Jack Buckwalter to purchase a new winter cover for the small pool for up to $450.00.  The motion was passed.

Steve Pirazzi made a motion to increase the budget for new trees from $200.00 to $700.00.  The motion was seconded by Dick Stokes and was passed.

The landscape project remains incomplete. The issues remaining are  light fixtures, power source for the gazebo light and the covering for the gazebo.  The Board will address the issue of vines for the gazebo covering at a later time.

A motion was made by Don Rothschild that as of 8/6/02 the Association is terminating its relationship with Doug Rockne, landscape architect.  Fred Langford seconded the motion and it was passed.

The covenant changes and additions are progressing.  The Board will try to get packets regarding the changes to the homeowners before the annual meeting in October.  The deadline for voting on the changes will be May or June of 2003.

Fred Langford made a motion that the cost for single-source painting be estimated at $12.50 per month for the purposes of presentation of the covenant changes.  The motion was seconded by Don Rothschild and was passed.

A motion was made by Don Rothschild and seconded by Fred Langford that the association install a voice messaging system with three voice mail boxes as proposed by Qwest on June 10, 2002.  The motion was passed.

Lorraine Black, Nominating Committee, reported that three positions are expiring this year and the current directors have chosen not to run in the election.  The positions being vacated are currently being held by Fred Langford, Dick Stokes and Steve Pirazzi.

A review of the scope of the work to remove the upper tennis courts will be done.  Members of the Board were asked to review the resource manual.  A report of the preliminary cost of the asphalt repairs and replacements was presented. There being no further business to come before the Board, the meeting was adjourned.