Minutes, April 2, 2002

BOARD OF DIRECTORS’ QUARTERLY MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A quarterly meeting of The Knolls Village Townhouse Association was held on Tuesday, April 2, 2002 at the association clubhouse at 7:00 PM. Present were Directors Bob Evans, Dick Stokes, Don Rothschild, Lorraine Black, Fred Langford, and Jack Buckwalter; Committee Representatives Donna Whitney, Lisa Racz, Marilyn Heinle, and Ron Brazda; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. Steve Pirazzi was excused and he gave his proxy vote to Bob Evans. There were 25 homeowners present at the meeting.

Don Rothschild made a motion to accept the financial statements, as presented, and to pay the association’s bills. Lorraine Black seconded the motion and it was passed.

A motion was made by Lorraine Black to approve the audited financial statements for the year ended December 31, 2001. The motion was seconded by Don Rothschild and was passed.

A motion was made by Don Rothschild and seconded by Lorraine Black to approve the minutes of the February 5, 2002 meeting, as written and the Record of Motions of the February 5, 2002 meeting, as written. The motion was passed.

No Board meeting was held in March, 2002 because the clubhouse was not accessible.

Lisa Racz, Architectural Control Committee, stated that Friday was her last day as co-chair of the committee. Concurrently, seven homeowners are being handled by the attorney and forty-four owners have been given 6-month notices. The committee is preparing a handbook for owners that will be given to the Board for review at the May meeting. Ann Kingery and Don Boyson have volunteered to chair the committee. The Board recognized Lisa Racz’s contributions to the association.

Ron Brazda, Recreation Committee, reported that the streamlined pool registration is underway. Joe Wannamaker will be the pool manager and Shelly Cleveland will again be hired as a pool attendant. The committee has asked the Board for approval to purchase an umbrella stand, chairs for the attendants, a picnic table and trash receptacles. The solar cover storage unit needs to be repaired or replaced. A letter from Doug Goedert stated that the upgrades surrounding the pool area were needed but that the recreation committee would have liked to have had some input during the planning. The Board was asked to set the salaries for the pool personnel for this season. Drop-in pool registration will be held on May 5, 8 and 11.

Donna Whitney, Publicity Committee, stated that the deadline for the summer newsletter is June 21, 2002.She also reported that the rates for bulk rate mailing will be going up in June.

Marilyn Heinle, Hospitality/Clubhouse Committee, reported that four events are planned for 2002.They are a tea on June 1, a summer pot luck, the Labor Day Picnic and an event in late October.

Warren Deutsch reported on the projects completed and in progress. The contractor has completed aeration, pre-emergent treatment, light pruning, some shrub removal, irrigation system check, spring clean-up and broad leaf weed control. The floor in the lower level of the clubhouse has been prepared for new flooring. Shrub beds where junipers have been removed have been graded and new bark has been added. The contractor for the landscape improvement projects will be working at the entrance after the clubhouse area has been completed.

Issues discussed by the homeowners present at the meeting included the landscape design, handicap access to the clubhouse and guest parking.

The attorney is drafting a ballot for the annual meeting including a dues increase, future increases tied to COLA, revision or replacement of Article VI of the covenants and association painting of the structures. The ballots will be sealed and opened at the annual meeting. The consensus of the Board is that Article VI of the covenants should be replaced rather than be revised.

Warren Duetsch was asked by the Board to look at the new wooden stairs on South Knolls Way and use his judgment to rework the bottom platform.

Due to the results of a field test for moisture in the floor of the lower level of the clubhouse, Fred Langford made a motion to amend the previously approved proposal and install ceramic tile on the floor and increase the budget for the project to $3,000.00.Don Rothschild seconded the motion and it was passed.

A discussion of staining or painting the new stairs on South Knolls Way was tabled until the cost could be determined and input from the Architectural Control Committee could be sought.

Fred Langford made a motion to work out a monthly billing with the Denver Water Board to improve the association’s cash flow, especially in high usage months. The motion was seconded by Don Rothschild and was passed.

A motion was made by Lorraine Black and seconded by Don Rothschild to purchased a $75.00 gift certificate for Lisa Racz. The motion was passed with Fred Langford abstaining.

Approval of the revision of the job description of Hospitality/Clubhouse coordinators was tabled.

>By a telephone vote of 5 to 1, a contract was let to Paul Lamonthe and Associates in the amount of $34,000.00 for landscape work at the clubhouse and the entrance.

Dick Stokes stated that the entire asphalt replacement project would cost $760,000.00.

There being no further business to come before the Board, the meeting was adjourned.

Original Document has Board Signatures of Approval.