Minutes, January 8, 2002

BOARD OF DIRECTORS’ QUARTERLY MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A quarterly meeting of The Knolls Village Townhouse Association was held on Tuesday, January 8, 2002 at the association clubhouse at 7:00 PM. Present were Directors Bob Evans, Dick Stokes, Don Rothschild, Lorraine Black, Fred Langford, Steve Pirazzi and Jack Buckwalter; Committee Representative Marilyn Heinle; and Manager Warren Deutsch. Joan Rowe was present to record the proceedings. There were also 11 homeowners attending the meeting.

A motion was made by Don Rothschild and seconded by Lorraine Black to transfer any excess operating income at December 31, 2001 to the reserve funds. The motion was passed.

Lorraine Black made a motion to accept the contract from Joan Rowe for bookkeeping services in 2002. The motion was seconded by Dick Stokes and was passed.

Don Rothschild made a motion to accept the financial statements, as presented, and to pay the association’s bills.  Lorraine Black seconded the motion and it was passed.

A motion was made by Don Rothschild and seconded by Fred Langford to approve the minutes of the December 4, 2001 meeting and the Record of Motions of the December 4, 2001 meeting. The motion was passed.

A written report from the Publicity was read by Bob Evans. The deadline for the next issue of the newsletter is February 22, 2002. This issue will contain notice of the April quarterly meeting and pool registration information.

A written report from pool manager, Joe Wannamaker, was read by Bob Evans. New lounge chairs have been requested for the pool area, the solar cover storage box needs to be modified or replaced and pay scale changes for pool personnel need to be discussed.

A written report from the Architectural Control Committee was read by Bob Evans. The painting in Filing 4 has been completed and the painting cycle will begin in Filing 2 in 2004. The ACC has asked the Board to consider hiring an outside contractor to complete all painting in the complex. The committee is working on a guidelines booklet.

Marilyn Heinle, Hospitality and Clubhouse Committee, stated that she and Terra Pickett will co-chair the committee and Elda Pfretzschner will continue to assist with the clubhouse. The clubhouse is used 29 to 30 times a year.

Warren Deutsch gave a report on various projects in progress and completed. The floor tile in the lower level of the clubhouse has been tested for asbestos: the hallway tile has no asbestos and the restroom tile has low levels of asbestos. Tree removal and trimming is continuing, a power supply outlet was installed for the stair contractor and maintenance around and in the clubhouse has been completed. The tree removal contractor has not completed the stump grinding.

Don Rothschild made a motion to install hand rails at 2696 East Geddes Avenue. The motion was seconded by Lorraine Black and was passed.

Homeowners present at the meeting discussed parking issues, outdated covenants, dues increase and renter issues.

An Association Collection Policy will be forwarded from the attorney soon and copies will be sent to Board members.  The issue of telephone changes needs to be narrowed down to how many lines and how many voice mail boxes are needed.

Dick Stokes was thanked for his organization of the materials presented to the Board by Doug Rockne for site and landscape improvements. The Board scheduled a meeting for January 26, 2002 at 9:00 AM at the clubhouse to discuss funding and priorities for the landscaping projects.

Dick Stokes reported that the street survey is being prepared.

A contractor has been contacted for pricing for the removal and hauling away of the debris from the upper tennis courts.  Bob Evans will contact Doug Rockne to obtain his input regarding the removal of the upper tennis courts.

A motion was made by Fred Langford and seconded by Steve Pirazzi to accept the contract from RBI for landscape maintenance services for 2002 in the amount of $103,440.00.The motion was passed with Dick Stokes abstaining from the voting.

There being no further business to come before the Board, the meeting was adjourned.

Original Was Signed: