Minutes, September 4, 2001

BOARD OF DIRECTORS' REGULAR MEETING
THE KNOLLS VILLAGE TOWNHOUSE ASSOCIATION

A regular meeting of the Knolls Village Townhouse Association was held on Tuesday,[1] September 4, 2001[1] at the association clubhouse at 7:00 PM.  Present were Directors Bob Evans, Dick Stokes, Lorraine Black, Fred Langford, Barb Stokes, Don Rothschild and Steve Pirazzi; Committee Representatives Jim Ashcraft, Anne Swedborg, Lloyd Eicher and Tarris Rothschild; and Manager Warren Deutsch.  Joan Rowe was present to record the proceedings.  Also present at the meeting were Ann Kingery, Jane Peloquin and one other homeowner.

A motion was made by Don Rothschild and seconded by Barb Stokes to accept the financial report, as presented, and authorize the payment of the association bills.  The motion was passed.

Don Rothschild made a motion to approve the minutes of the August 14, 2001 meeting as written.  The motion was seconded by Lorraine Black and was passed.

Jim Ashcraft, Pool Committee, reported that there were a total of 221 registrations for this season and that $1,061.00 was collected for photos, keys and late registration fees.  Jim stated that this season was one of the best due mostly to the personnel in charge of the pool.  Jim also submitted his resignation as chair of the Pool Committee.  He would continue to serve on the committee keeping records and producing reports if needed.

Anne Swedborg, Hospitality Committee, reported that 148 people were fed at the Labor Day Picnic.  Anne stated that she is resigning as chair of the Labor Day Picnic.

Lloyd Eicher, Architectural Control Committee, reported that painting is progressing in filing 4 and that the final inspection will be done on September 16, 2001.  The next meeting of the committee will be held on September 17, 2001.  The committee would like to ascertain if the FCC rules for satellite dishes also apply to high speed antennas.  Issues at 2733 East Geddes Place and 2781 East Geddes Place should be concluded soon.  Lloyd stated that he will resign the chairmanship of the ACC after the September 17, 2001 meeting.  He will assist the new chair and walk area 5 until someone is appointed by the Board.

Tarris Rothschild, Publicity Committee, stated that the next issue of the newsletter will contain the ballot for the election of two directors.

Warren Deutsch reported that the concrete grinding project will resume tomorrow.  Lighting fixtures are on order and the electrician is being scheduled.  The per unit cost of asphalt for 1162 square feet of removal and replacement and 22 square feet of surface patching is being obtained.  Warren is seeking other contractors for concrete work to be done in priority areas because Metro Pavers is booked to November.

Ann Kingery reported on a meeting in April with Arapahoe High School and the surrounding neighborhoods regarding student parking on the neighborhood streets.  The high school may propose a bond issue for additional parking.  The neighborhoods are circulating a petition to implement permit parking.

Barb Stokes, Landscape Committee, stated that trees are being marked for removal.

Barb Stokes, Nominating Committee, reported that there are four candidates for the two open Board positions.  They are:  Lorraine Black, Jack Buckwalter, C. R. Cavanagh and Bernadette Watowich-Stead.

The agenda for the annual meeting on October 9, 2001 will include the introduction of candidates, the balloting, a presentation by Doug Rockne (Landscape Architect) and committee reports.

Don Rothschild stated that the bid of $15,000.00 for construction of the South Knolls Way staircases does not include the removal of the old stairs and hauling away of the debris from the old  stairs.  The cost of removal and hauling would be $1,000.00 per staircase.  The deadline for the final written bid is Monday, September 10, 2001.

Correspondence from several homeowners was read and discussed.  The absentee owner of 2433 East Fremont Court will be contacted by phone regarding the condition of the garage door and the conversation will be followed up with a letter.  A letter from the owners of 2401 - 2491 East Geddes Avenue regarding 2471 East Geddes Avenue has been sent to the association attorney for review and advice on Board response.

Proposals for trash removal have been received from Waste Management ($4.75 per unit), Eagle Waste ($6.00 per unit) and BFI ($8.00 per unit).

A motion was made by Don Rothschild and seconded by Steve Pirazzi to create a record of motions and policies.  The motion was passed.

Dick Stokes presented Board members with copies of selected pages of an asphalt study done in 1995 so that Board members could determine for themselves the present condition of the asphalt and a proposal to update the study.  No action was taken by the Board at this meeting.

Lorraine Black made a motion that the Association join the Centennial Council of Neighborhoods (CENCON).  Barb Stokes seconded the motion and it was passed.

Dick Stokes made a motion that the Board make a final decision regarding the parking space at 2404 East Fremont Court.  There was no second to the motion.

Don Rothschild made a motion that the position of Secretary/Treasurer of the Board be separated. The motion was seconded by Steve Pirazzi and was passed.  Lorraine Black abstained from the voting.

A motion was made by Don Rothschild and seconded by Steve Pirazzi that the task of retrieving messages from the answering machine be part of the job description of the secretary of the Board.  The motion was passed.  Lorraine Black abstained from the voting.

Lorraine Black made a motion that the minutes of the July 3, 2001 meeting be approved as written.  Barb Stokes seconded the motion and it was passed.

The Board decided to pay the pool personnel $2,000.00 in bonuses as follows:  Ron Brazda ($900.00), Joe Wannamaker ($700.00), Shelly Cleveland ($300.00) and Terra Pickett ($100.00).

There being no further business to come before the Board, the meeting was adjourned.